Instructions for grant recipients

Grant payments

General instructions

  • Research grants may only be used for budgeted expenses given in the application. Possible changes in the purpose of the use of the grant must be agreed in writing with the secretary general of the Cancer Foundation.
  • A maximum of 15 per cent of the grant amount can be paid to the place where the research is conducted for overheads’ reimbursement amounting to over €10 000 of the grant.
  • The first grant instalment is paid in December of the year the grant is awarded. Subsequent instalments are paid every six months, in May and December.
  • Grant recipients will receive instructions with their letter approving the grant concerning, among other things, social security payments and taxation.
  • Grant recipients must notify the tax authorities if they will be paying stipends to members of their research team. The names of the research team members must be given in the application and in subsequent publications. In exceptional cases new names can be added to the research team later on. This has to be agreed separately with the Cancer Foundation.
  • In line with a decision of the Tax Administration, the Cancer Foundation is to notify the tax authority of all grants awarded amounting to a minimum of €1 000. In order to make this notification the main office of the Cancer Foundation requires the grant recipient’s ID number.
  • Travel grants are personal stipends and they are paid to the recipients’ personal bank accounts.

Banking details

  • Grants are paid to the bank accounts of universities or corresponding institutions. Only dissertation grants and travel grants are paid to recipients’ own bank accounts.
  • Grant recipients are to provide the banking and reference details for research grants to the Cancer Foundation on the appropriate form.

Payment schedules

  • Major grants are paid in 4 – 6 instalments. The first on the basis of a signed commitment and subsequent instalments automatically every six months, in May and December.
  • One-year grants and dissertation grants are paid in two parts: the first instalment on the basis of a signed commitment, and the second in May. Researchers are to attach to their new applications a free-form written research progress report.
  • If grant recipients do not apply for a new grant, they are to deliver a final report and accounting on the use of the grant in February of the following year. If by then the grant is unused, the final report is to be submitted in February the year after.
  • Two-year grants are paid in the same way as one-year grants: the first instalment of the grant is paid in the year the grant is awarded on the basis of a signed commitment. Subsequent instalments are paid on a six-monthly basis, in May and December.
  • Epidemiological research post recipients are paid a salary. The salary is determined on the basis of the researcher’s qualifications and experience. Research post recipients must write a research progress report in the manner of grant recipients.
  • Dissertation grants are personal stipends, the first instalment of which is paid on the basis of a written commitment. The second instalment is paid automatically in May the following year.

Final report and accounting

  • The final report and accounting must be completed at the latest two years from when the grant has been awarded. The final report and accounting schedule depends on the time period in which the grant is used.
  • The final report form in PDF can be downloaded below this page.
  • Accounting is done with reference to original receipts and/or bank statements, or reports of an accounting agency (e.g. a university) handling the grant’s money transactions.
  • In addition to reports, grant recipients must: 1. Complete the final report and accounting form, and return them to the Cancer Foundation according to deadline; 2.write a research progress report and itemised report on the use of funds; 3. write a travel report on travel done using grant money, to which should be added information on persons who took part in the travel and how the trip in question related to research supported by the Cancer Foundation.
  • Accounting that includes any unspecified facility costs will not be accepted. Receipts for overhead cost increments must be appended to the accounting.
  • Original receipts or reports appended to the final report must account for the entire grant that has been paid. Ready publications relating to the research are not required.
  • The Cancer Foundation is entitled to check the original invoices paid using grant money from the bookkeeping of a university or accounting agency handling the grant.  The grant recipient gives written and signed confirmation in connection with the report that the grant has been used appropriately and in accordance with the budget.
  • Unused grant money is to be transferred back to the funding institution that disbursed it within a year of the announcement of its allocation, unless otherwise agreed.
  • Dissertation grant recipients are to submit a final report only (accounting not required).

 

Interim report

  • If grant recipients are re-applying for grants, they must always accompany their applications with a free-form and non-specialist report on research previously funded by the Cancer Foundation.
  • Final reports must be sent to the Cancer Foundation by the end of February of each year.
  • If recipients of a major grant, a one, two or three-year grant or a dissertation grant do not submit their final report and accounting according to the deadline, they will be sent a reminder letter. Delays may impede the chances of obtaining grants in the future.
  • If the final report and accounting are not submitted by the date given in the reminder letter, grant recipients will be blacklisted. Any subsequent grant applications they make will not be accepted, and any unused portions of grants they have received must be returned.

 

Epidemiological research post

  • Accounting is not required.

Travel grants

  • Travel grants are paid in one instalment on the basis of original receipts for hotel bills, congress registration fees or suchlike.
  • The grants may be paid against advance invoices from travel agencies, in which case original receipts corresponding to the sum granted must be submitted afterwards.
  • If the grant does not cover all travel costs, the original receipt can be returned on request with a stamp indicating which portion of the costs the Cancer Foundation has reimbursed.

Loppuselvityslomake 2016 (pdf)

Final report (pdf)

Communications

We request that grant recipients take notice of the following points in communications related to grants:

  • The donor is the Cancer Foundation of Finland, or Syöpäsäätiö in Finnish, and Cancerstiftelsen in Swedish.
  • It is sometimes worthwhile mentioning from which fund a grant has been awarded – for instance the Pink Ribbon fund, the Movember fund, the Juhlatoimikunnan rahasto.
  • We would like grant recipients to inform the Cancer Society of Finland’s communications unit about interesting research findings at tiedotus@cancer.fi.

Brief presentations that grant recipients may use of the activities of the Cancer Foundation and the Pink Ribbon campaign:

Roosa nauha (ppt-esitys)

Syopasäätiö (ppt-esitys)

These presentations are for the use of grant recipients only, and their content may not be altered without permission from the Cancer Foundation.